Writing a Resignation Letter: How to leave your place of work with grace

There are many articles written about how to get a job, right from how to write a winning CV, cover letter, how to dress for an interview and how to answer interview questions. However, no one really ever talks about leaving a job, yet it is bound to happen sometime. It could happen because you are tired and need the rest, or because of health reasons, or because you have got a better job offer that brings with it better benefits, or because your job environment is not good for you.

Whatever the reason, leaving a job is hard. You tend to grow into your role, make friends at work who may, or may not stay with you for the rest of our life, yet you tend not to want to test fate that way, why would you? However, if the time to leave comes, how do you do it? You have probably heard of the phrase, don’t burn bridges, which means do not put up walls, where a bridge ought have been erected.

Before you write a resignation letter, you might want to consider giving appropriate notice. Some companies require a month, two weeks or longer so that a replacement can be found. However, before you go this far, first think deeply about it and make sure it is the right time and right thing to do; both for the company and you. Remember, how you leave this place of work will impact your view of the next job.

After you decide, you will need to write the resignation letter which informs your employer of your intention to leave the job. Here are a few simple steps to follow in writing one.

State that you are leaving; this is simple, you just state it simply that you have the intention of leaving. Do not try to soften it or be obscure, do not fear doing so as well.

Second step is to thank your employer for the chance to grow your career, increase your work experience and a chance to be part of a family. This is important because you want to leave after building a bridge, not a wall. You could chip in a few key achievements or things that have changed in your course of working at the company as a way of showing that there are things you will leave with.

Now that you are done with being polite, you should state whether the resignation is immediate or not. This will largely depend upon the organization’s policies, your reasons for leaving, as well as what you really want. However, it might be best for you to give them time to find a replacement and you should be on hand for the transition, mention this too.

Remember, what you need most is being polite but firm in your writing. There you have it, good luck in your next role.