Stores Assistant

at Life The Glynnwood Hospital
Location 33, 35 Harrison St, Benoni, 1500, Benoni, South Africa
Date Posted
Category Admin & Office
Job Type FULL_TIME
Work Hours Day
Salary Units MONTH
Currency ZAR
Street Address Benoni

Description

A vacancy exists for a Stores Assistant, based at Life The Glynnwood Hospital, reporting to the Services Manager, Vishika Singh. The successful incumbent will be responsible for all processes to order, receive, issue and manage stock levels of all hospital stationery, documentation and other sundry items, assistance with theĀ  month end reporting of the Housekeeping departments and daily follow up of outstanding invoices that needs to be completed. Create Purchase requisitions and manage until invoice is submitted for payment, as needed and identified. Assist with meeting minutes as required. Loading of Maintenance Job cards.

 

Critical Outputs

Responsible for the procurement, control, management, and distribution of all stationery requirements, furniture, sundry items.

Ensuring that procurement and purchasing is conducted in terms of the approved company policies, procedures and frameworks

Ensuring that all purchase orders are processed accurately, timeously and within budget availability

Maintaining of accurate quantities to ensure minimal stock redundancies and costs

Management of relationship with suppliers to ensure uninterrupted supply and services

Resolving all queries and complaints from suppliers immediately in a professional manner

Maintain adequate filing systems for all documentation

General housekeeping of the stationery storeroom

Maintaining and ensuring good customer relations and service to the various role players within the hospital.

Flexibility in judgment to assess and deal judiciously with multiple and competing work demands

Editing, typing, and prioritizing correspondence and meeting minutes

Meet deadlines

Creating Purchase Requisitions for Departments as the need arise

Follow up Purchase orders with companies, to confirm completion of work and submit invoice for payment

Contact relevant Manager if not approved

Capturing of monthly waste stats

Assisting with Laundry stock take

Forward above month end report to the Services Manager on the 1st working day of the month, to be used for month end purposes

Ad hoc tasks as required

 

Requirements

 

Minimum Grade 12

Experience within a healthcare environment including people management and customer service experience

Computer proficiency (Microsoft Word, Excel, and PowerPoint)

A comprehensive knowledge of SAP would be an advantage

Excellent communication and interpersonal skills a pre-requisite

Experience in dealing with customers

Teamwork essential

Ability to work under pressure

The position requires an enthusiastic, motivated and well-organised individual

 

Competencies

 

Problem-solving, analysis and judgment

Resilience

Engaging diversity

Verbal & written communication and presentation

Influencing

Drive & energy

Building relationships

Customer responsiveness

Organisational awareness

Excellence orientation

Ethical behaviour

 

Interested candidates can send their CV