|Location||Pretoria, Pretoria, South Africa|
Admin & Office
An exciting opportunity has arisen at Life Wilgers Hospital for a dynamic and professional secretary, reporting to the hospital manager, Mrs Jackie Simonato. The successful candidate will have excellent written, communication and administrative skills
Co-ordination of meetings and taking minutes
Administrative functions including: filing, dealing with correspondence, providing a front-line service to the management office, preparation of documentation for meetings, ordering supplies, distribution of mail, memoranda and other administrative duties as required by the hospital manager
General administration and assistance with petty cash etc.
Screen all incoming calls to the Hospital Manager
Implement efficient follow-up system
Type all correspondence
Assistance to new doctors
Generation of statistics and reports from hospital information
Organize and co-ordinate all meetings chaired by the Hospital Manager
Manage Hospital Managers diary
The accurate and concise recording and communication of telephone messages, follow-up, returning of calls and assure that calls are replied to
Always reflecting efficiency and conveying a positive attitude toward visitors and or customers
Re-directing queries, telephone calls, complaints, etc. to the correct department in a friendly, efficient manner
Brand ambassador for the hospital; ensure that brand and corporate identity standards, policies and procedures are adhered to throughout the hospital.
Effectively use of the hospital’s communication structure ensuring that communications from Hospital Managers office being distributed effectively
Supporting the hospital Manager’s open door policy in such a way that he diplomatically remains in control inadvertently becoming involved
Responsible for the effective and efficient running and control of the Hospital Manager’s office at all times, including
Communication / feedback to customers / clients.
Set dates for MAC meetings, communicate to Doctors, send out relevant agenda, minutes, financials. Organize catering etc.
To communicate to staff in a respectful and dignified manner.
To create a culture of caring and teamwork amongst staff.
Stand in for the Nursing Manager’s secretary when needed
Matriculation or equivalent with an office administration qualification.
Five to seven years’ experience in a secretarial/PA position
Advanced Computer literacy including MS Word, PowerPoint, Outlook, Excel and Access.
Driver’s licence and ability to travel
After hours work, in accordance with the demands of the position
Excellent written and verbal communication skills
Problem solving, analysis & judgment
Computer literate with attention to detail
Resilience, planning, drive and energy
Computer proficiency as well as excellent verbal & written communication
Excellence orientation (concern for high quality)
Ethical behaviour (honesty)
Building relationships and networking
Interested candidates can send their CV