Programme Officer

at Graça Machel Trust
Location Johannesburg, South Africa
Date Posted
Category Management
Job Type FULL_TIME
Work Hours Day
Salary Units MONTH
Currency ZAR
Street Address Johannesburg

Description

The Programme Officer will be responsible for supporting the following:

  1. Office of the Founder (OOF) Special Projects

 

Work with the Founder, the Founder’s Personal Assistant and Special Advisor to ensure effective implementation of OOF strategic goals and objectives, and support Special Projects as defined in annual strategic plans.

Special Project for 2022-2023: The implementation of GMT’s Adolescent Movement vis a vis OOF-related elements including the Adolescent Movement Listening Series, supporting Adolescent Consultations, and other project related tasks as needed;

Project manage the Adolescent Movement Listening Series through the design and start-up phase; including work planning, budgeting, PR/Communication planning, implementation, archiving, monitoring and reporting to ensure achievement of the set objectives and strategic outcomes of the initiative;

Serve as a liaison between the OOF and partner organisations vis a vis the Adolescent Movement Listening Series and Consultations as well as through other elements of the movement as needed. Thus, ensuring deliverables are met in line with the project plan across partner mobilisation, fundraising, campaign communications, content development, event management, and outcome monitoring;

  1. Coordination of Convenings

 

Lead OOF virtual engagements with stakeholders among new and existing partners, and supporting the OOF and Communication teams, CEO of the Trust and Program Managers in their involvement in OOF virtual activities;

Design and execute OOF-related online convenings and social media efforts, coordinate and moderate Facebook/Instagram Live/YouTube/TikTok sessions, and conceptualize online initiatives to advance OOF and GMT advocacy efforts virtually;

Send Calendar Requests/Zoom links with agenda and accompanying documentation for OOF meetings

III. Research and Knowledge Management

 

Provide research and background materials required for internal and external communication collateral, including speeches, OpEds, interviews, traditional and social media content

Support in the preparation of background documentation and Briefing Books for all internal and external meetings

Conduct desktop research, oral history/interviews, data collection and report compiling

Lead research on prospective and current OOF donors, support proposal development efforts and compile background content for reports for donors of OOF

Drive intranet set up and knowledge management efforts for the OOF

Improve the design, organisation, accessibility, and management of information and intellectual assets as it relates to the work of the Founder

Enhance exchange and sharing of information across GMT vis a vis work of the OOF

Support legacy building and archiving efforts for the Founder

  1. Administration

 

Capture meeting minutes and ensuring follow up of action items for OOF meetings

Create and maintain database of Office of the Founder stakeholder contact details

Provide administrative support for all Finance-related OOF compliance and procurement efforts

Provide oversight to OOF intern

Qualifications

o A Bachelor’s degree in Social Sciences/International Development/Public Management or related field. Honors or Masters degree preferred.

o Must be eligible to live and work in South Africa.

Experience

o Minimum of 5 years’ solid work experience in a fast paced, international work environment with solid project management portfolios

o Demonstrated track record in high level research and writing projects

o Experience working with international stakeholders across various sectors (civil society, public sector and private sector)

o Familiarity with key Pan African and global frameworks as well as trends in international development, particularly children’s rights and women’s rights

o Passion for social justice

 

Technical competencies (Knowledge, skills and abilities)

 

o In-depth knowledge of Excel, PowerPoint, MS Word and GANNT Chart project planning

o Fluent in English with excellent writing and verbal communication skills

o Working knowledge of one other language (French or Portuguese preferred).

o Ability to multitask and pay close attention to detail

o Social media savvy with design abilities

o Ability to effectively communicate with and coordinate activities of multiple high level global and local partners

o Ability to operate in a fast paced and shifting resource environment

o Highly organized with the ability to think strategically, prioritize and anticipate needs.

o Availability to be “on call” outside of business hours, as needed.

o Ability to travel internationally for trips of short duration, as needed.

o Strong research, quantitative, and analytical skills

o Detailed knowledge and understanding of research best practices, referencing /bibliographies, and citation procedures.

o Knowledge management skills

 

Behavioral competencies (Personal Characteristics)

 

o Self-motivated with the ability to self-manage and strong organisational and time-management skills

o Positive, open team player with enthusiasm/energy; relishes fast-paced and demanding environments

o Appreciates constant learning, vast opportunities for growth, and lots of feedback

o Structured and entrepreneurial thinker who uses a systematic approach to solving problems, and is confident sharing informed views and making difficult decisions

o High levels of self-awareness and emotional intelligence

o High level of comfort in a variety of cultural settings

o High degree of discretion and respect for confidentiality

 

How to apply

 

Please submit a CV/resume (maximum 3 pages) and 1-page cover letter to [email protected] Only successful candidates will be contacted. Salary is commensurate with qualifications and experience.