Programme Assistant

at The Ford Foundation
Location Johannesburg, Johannesburg, South Africa
Date Posted
Category Admin & Office
Job Type FULL_TIME
Work Hours Day
Salary Units MONTH
Currency ZAR

Description

 

About the Job

The Program Assistant will provide key support to Program Officers who serve as grant-makers for the Foundation and manages various activities for the Program Officers including interfacing with grantees to ensure timely response to their requests. The Program Assistant also takes a lead role in organizing grantee convenings and helps to manage the various workflows of the program team more generally. The role will also involve simplifying and packaging information for disseminating or sharing both internally and externally.

 

Key Responsibilities

Be the first point of contact for grantees requiring assistance in the absence of the relevant Program Officers

 

Manage multiple calendars, appointments, and group meetings for the program team

 

Support document management and storage in institutional document repositories

 

Assist Program Officers in responding to requests from grantees, potential partners, stakeholders and the various departments within the Foundation

 

Assist with grantee-related matters including maintaining contact information, planning and coordination of logistics for site visits and grantee meetings

 

Act as thought partner to Program Officers in developing ideas for and shaping grantee convenings

 

Assist with the preparation of presentations and other materials for program staff

 

Package materials developed by program team into simple and digestible formats, and use latest technologies to make it visually appealing and easily understandable for wide-ranging audiences

 

Support the Administrative/Operations Assistant for travel involving Program Officers and grantees attending Foundation-related events

 

Submit and track Concur requests during and after a trip has been completed as required

 

Track DCA and travel budgets for Program Officers in consultation with Operations Manager

 

Assist program staff to identify consultants for various initiatives where necessary, arrange their contracts with the operations team, and manage the contracts

 

Represent the Foundation in any given environment, particularly in terms of liaising with grantees, potential grantees and external stakeholders.

 

Requirements

1-2 years of office experience or equivalent internship experience

 

Baccalaureate degree or undergraduate level experience

 

Strong commitment to promoting social justice

 

Detailed knowledge of and demonstrated proficiency in the use of office computer applications, including Microsoft Word, Excel, PowerPoint, Outlook; technology certification (such as Microsoft Office Specialist) or equivalent experience

 

Ability to use communications tools to design easy-to-use materials like infographics, PowerPoint presentations, and related documents

 

Demonstrated proficiency in utilizing on-line information resources and data tools for information retrieval and data entry

 

Capacity to undertake Internet-based research

 

Effective oral and written communications skills and the ability to handle communications tactfully and professionally with a high attention to detail

 

Ability to prioritize work assignments, handle multiple tasks and function independently

 

Ability to work in diverse teams with shared responsibility and accountability

 

Interested candidates can send their CV

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