Operations Administrator

at Southern Cross Fire
Location Brackenfell, Brackenfell, South Africa
Date Posted
Category Admin & Office
Job Type FULL_TIME
Work Hours Day
Salary Units MONTH
Currency ZAR

Description

 

Description

 

Job Title: Operations Administrator for Electronic security company

 

The purpose of this role is to be the administrative

support to the Technical Director and be responsible and accountable for key operational functions and to understand the aims and objectives of

the business.

 

Key Responsibilities:

 

  • Promote the Company brand and values.

 

  • To be the first line of support to the technical team.

 

  • You will be responsible for the creation of Purchase orders, processing of Supplier

invoices, recon of Supplier Statements.

  • Weekly / Annual (financial year end) Stock takes and/

including the

resolution of any discrepancies (Internally or with External

Third parties).

 

 

  • Balance delivery of key tasks, prioritizing work according

to business

pressures and deliverables.

 

  • Prepare a variety of documents, using standard formats/packages,

adhering to

brand guidelines and regulatory requirements

 

  • Undertake ad hoc functions, involving appropriate research & planning,

organisation of resources and tracking key deliverables and milestones. (I.e.:

weekly/ monthly reports)

 

  • Co-ordinate & manage a professional diary/time management service,

building

in regular tasks and performance effectiveness in order to

complete all

projects/ duties in a timely manner. • Prioritize, acknowledge and distribute

correspondence.

 

  • Manage professional response to telephone calls, taking ownership of

queries.

 

 

  • Management of email system, prioritizing & responding where

appropriate.

 

  • Undertake routine administrative tasks such as filing, photocopying,

faxing

and collating of information.

 

  • Establish and maintain administrative systems and processes which

ensure

appropriate document storage and retrieval.

 

  • Supporting cross account / department initiatives as required.

 

  • Compliance – to ensure that you understand and adhere to the

Company’s

published Code of Conduct and, where appropriate, comply with all relevant

regulatory policies. This includes completion of any

mandatory training

requirements.

 

  • Responsible for appropriate communications within the company

(Internal &

External)

 

 

 

 

 

Minimum Requirements:

 

  • Minimum Qualification: Matric (Completed)

 

  • Minimum Experience within a similar Operations and Stock role within the Electronic Security and Fire detection field. (18 months or

longer)

 

  • IT software packages including Word, Excel, PowerPoint, Outlook

 

  • Relevant practical experience, preferably in a BPO environment
  • Good English & Afrikaans vocabulary

 

  • General knowledge/ how to navigate & utilise a CRM system (Previous

Sage-one accounting software experience will be advantageous)

 

Key Competencies Skills and Abilities:

 

  • Capable of working under pressure, acting on own initiative.

 

  • Good organizational and administrative skills & Problem-solving skills
  • Ability to work in a team environment

 

  • Good understanding of professional office working etiquette /

environments.

 

Interested candidates can send their CV