Office Manager

at Elev8 Recruitment (Pty) Ltd
Location Cape Town, South Africa
Date Posted
Category Admin & Office
Job Type FULL_TIME
Work Hours Day
Salary Units MONTH
Currency ZAR
Street Address Cape Town

Description

 

Job Summary

 

Our client, a Global Investment firm is seeking an Office Manager, to support their Operations team.

 

 

Key Duties and Responsibilities:

 

Executive Assistance

 

 

Preparing and editing correspondence, reports, and presentations for the Senior Management and team as required

 

Travel Management

 

 

Managing all aspects of local & international travel, including travel into remote locations, for the full team in accordance with required processes

Using initiative to effect Foreign Exchange applications, visa applications, land arrangements, hotel bookings, meetings, etc.

Reconciliation of all travel expenses as required by Finance

Back up to travel administrators in different regions

 

Operations/Administration

 

 

Assist with implementation of local procedures which are in place for the office

 

Facilities and Office Management

 

 

Coordinate with landlord with respect to landlord provided services

Ensure day to day facility issues, incidents and tasks are effectively managed including alarm, access cards etc.

Manage mail and courier deliveries

Maintaining the service contracts for all equipment and ensuring the servicing is done on a timely basis

Informing staff of any new policies and procedures set by the building owner and ensuring they are adhered to

Monitor and ensure availability of all necessary office stationery and check stock to determine inventory and re-order levels

Check daily that all areas of the offices are cleaned to satisfactory standards and ensure availability of cleaning materials

Ensure all office supplies are ordered as required and stock control is in place

Ensure meeting rooms are clean and co-ordinate meetings, visitors, and room bookings as necessary. Manage the cleaning service and processing of invoices

Manage reception through receiving of goods, deliveries, repairs, and visitors

 

Ad hoc events

 

 

Managing all aspects of events for the full team

 

 

 

Qualifications and Experience

 

 

3+ years’ experience as an Office Manager and experience gained on an Executive PA support level within the financial services industry (preferred)

Experience with local and international Travel bookings is essential with experience gained in arranging international travel into remote areas being highly advantageous!

Highly and proven proficiency in Excel, Word, PowerPoint (Advanced)

Project/process management experience and skills

Ability to plan, organise, co-ordinate and prioritise effectively

Strong command of English, both written and verbal

Ability to apply sound business judgment and an analytical, pragmatic and creative approach to problem solving

 

Interested candidates can send their CVs

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