|Location||Vanrhynsdorp, Vanrhynsdorp, South Africa|
Admin & Office
CapeNature is inviting applications for a Landscape Administrator position within Conservation Operations, Landscape West. The ideal candidate would be a dynamic and energetic person with excellent communication, analytical and reporting skills. The position will report to the Landscape Manager: West. The purpose of the job is to support and assist the Landscape Manager in providing administrative support & assistance as well as undertaking day-to-day work/tasks.
KPA 1- Office Management and Administration:
Provide administrative assistance to the Landscape Manager: assist with managing planning processes, meetings, workshops and related documents, work plans and processes.
Ensure all administrative functions are completed as per the agreed Performance Agreement
Ensure high quality of communication outputs and customer service by the Landscape Managers office: ensure effective communication with government agencies, partner organisations and within CapeNature.
Organising events and conferences, inclusive of all logistics eg. Catering
Undertake effective and efficient office administration: typing, filing, dealing with correspondence (including sensitive information).
KPA 2 - Diary Management and Logistics:
Manage and make travel arrangements, submit relevant requisitions and claims, coordinate dates for meetings and schedule performance related engagements for manager and team members.
Arrange for refreshments at meetings and trainings
Effectively Manage the diary of the Landscape Manager.
KPA 3 – Supply Chain Management
Assist with supply chain queries for West Landscape to ensure procurement are done within prescribed policies and regulations
Implement systems of control for overall office management
Maintain asset registers and manage assets according to CapeNature policy and procedures
KPA 4 - Financial Management:
Procure goods and services and maintain accurate records for all financial transactions and complete variance reports to ensure management of annual expenses within the provided budget.
Support the Landscape Administrator Officer with ensuring internal and financial control measures are in place in the West Landscape to ensure integrity of financial information.
KPA 5 - Minute Taking
Compile agendas, take minutes and distribute agendas and minutes of meetings.
Ensure that the paper, electronic and audio recordings are appropriately captured and stored.
At least 5 years’ appropriate experience in Finance and or Administration.
A valid Code B driver’s license
A good working knowledge of the MS Office suite particularly MS Outlook, MS. Word, and MS Excel.
Good interpersonal and analytical skills.
Good oral and written communication skills in in two official languages of the Western Cape.
Strong analytical, strategic and creative problem solving skills
People skills and customer service focused
Ability to function independently and within a team
Willingness to travel
Understanding of PFMA and related public sector supply chain processes
Interested candidates can send their CV