A vacancy exists for a Human Resources Administrator within the Human Resources Department based at Life Eugene Marais Hospital, reporting to Leandre Bouwer, Hospital HR Manager. This position is responsible for providing full secretarial and administration support to the Hospital HR Manager and coordinating, administering and processing accurate and complete HR related information in order to achieve error free HR processes in support of Company strategic objectives.

 

Critical Outputs

Coordination and administration of recruitment process

Provide guidance to the business on the recruitment process such as assisting to find templates on the gateway

Format adverts to ensure correctness of content and templates when requested

Upload adverts on the gateway and on the external advertising platforms

Collate applications and document the list of candidates

Schedule interviews and collate interview packs

Conduct relevant pre-employment checks through Lexis Nexis

Collate and send letters of regret

Liaise with recruitment agencies to set up interviews queries when requested

Upload organizational announcements on the gateway

Coordinate administration for HR projects & participate in HR audits assisting, where applicable, with corrective action on non-compliances

HR Communication & visibility: Fully utilise internal communication structure to communicate HR info e.g. Notice Boards, Staff Indaba, Consultative Forum, etc.

Employee Services: Create and maintain a personnel file for all employees

Training: Provide admin support in coordinating internal training events e.g. booking of venue, printing of training material, catering arrangements and capturing of completed training on the workplace skills plan

Work with internal stakeholders to ensure new employees attend induction timeously and complete the orientation program within set timelines

Effective IR administration e.g. ensuring disciplinary action forms are placed in IR file and a copy placed in the personnel file and recording IR statistics

Build and maintain relationships with internal and external stakeholders through ongoing communication sessions and address queries

Typing and formatting of correspondence and documentation

Compiling of reports i.e., Workplace Skills Plan stats.

Diary management and co-ordination

Ordering of stationery and office equipment

Arranging meetings - agenda, venues, technical equipment & catering

Co-ordinate HR initiatives at the hospital (Training/Induction/Recognition and Reward/Wellness Day etc.)

Managing and maintaining an efficient filing system

Assisting on payroll related matters in the absence of the Senior Frontline Payroll Administrator

 

Requirements

 

Relevant HR qualification (NQF 7) – Degree, Advanced Diploma or B-Tech

2 - 3 years relevant HR administrative experience. Advantage will be given to those with experience within the healthcare sector.

Exposure to HR systems within large corporate environment (preferably Healthcare sector)

Exposure to time and attendance systems will be an advantage

Basic understanding of relevant labour legislation.

Strong interpersonal skills

The candidate must be able to work independently, manage time effectively and be a team player, energetic, quality focused and flexible.

Ability to work under pressure in a challenging environment.

Computer literacy and proficiency in Microsoft Office (excel, word) is essential.

 

Competencies

 

Problem-solving, analysis and judgement

Attention to detail

Resilience

Engaging diversity

Professional and technical proficiency

Excellence orientation

Building relationships

Customer responsiveness

Organisational awareness

Action orientation

Ethical behaviour

 

Interested candidates can send their CVs