|Location||Pretoria, South Africa|
A vacancy exists for a Human Resources Administrator within the Human Resources Department based at Life Eugene Marais Hospital, reporting to Leandre Bouwer, Hospital HR Manager. This position is responsible for providing full secretarial and administration support to the Hospital HR Manager and coordinating, administering and processing accurate and complete HR related information in order to achieve error free HR processes in support of Company strategic objectives.
Coordination and administration of recruitment process
Provide guidance to the business on the recruitment process such as assisting to find templates on the gateway
Format adverts to ensure correctness of content and templates when requested
Upload adverts on the gateway and on the external advertising platforms
Collate applications and document the list of candidates
Schedule interviews and collate interview packs
Conduct relevant pre-employment checks through Lexis Nexis
Collate and send letters of regret
Liaise with recruitment agencies to set up interviews queries when requested
Upload organizational announcements on the gateway
Coordinate administration for HR projects & participate in HR audits assisting, where applicable, with corrective action on non-compliances
HR Communication & visibility: Fully utilise internal communication structure to communicate HR info e.g. Notice Boards, Staff Indaba, Consultative Forum, etc.
Employee Services: Create and maintain a personnel file for all employees
Training: Provide admin support in coordinating internal training events e.g. booking of venue, printing of training material, catering arrangements and capturing of completed training on the workplace skills plan
Work with internal stakeholders to ensure new employees attend induction timeously and complete the orientation program within set timelines
Effective IR administration e.g. ensuring disciplinary action forms are placed in IR file and a copy placed in the personnel file and recording IR statistics
Build and maintain relationships with internal and external stakeholders through ongoing communication sessions and address queries
Typing and formatting of correspondence and documentation
Compiling of reports i.e., Workplace Skills Plan stats.
Diary management and co-ordination
Ordering of stationery and office equipment
Arranging meetings - agenda, venues, technical equipment & catering
Co-ordinate HR initiatives at the hospital (Training/Induction/Recognition and Reward/Wellness Day etc.)
Managing and maintaining an efficient filing system
Assisting on payroll related matters in the absence of the Senior Frontline Payroll Administrator
Relevant HR qualification (NQF 7) – Degree, Advanced Diploma or B-Tech
2 - 3 years relevant HR administrative experience. Advantage will be given to those with experience within the healthcare sector.
Exposure to HR systems within large corporate environment (preferably Healthcare sector)
Exposure to time and attendance systems will be an advantage
Basic understanding of relevant labour legislation.
Strong interpersonal skills
The candidate must be able to work independently, manage time effectively and be a team player, energetic, quality focused and flexible.
Ability to work under pressure in a challenging environment.
Computer literacy and proficiency in Microsoft Office (excel, word) is essential.
Problem-solving, analysis and judgement
Attention to detail
Professional and technical proficiency
Interested candidates can send their CVs