|Location||Johannesburg, Johannesburg, South Africa|
The International Commission of Jurists (ICJ) is a worldwide network of judges and lawyers united in affirming international law and rule of law principles that advance human rights.
The ICJ is offering a consultancy. The purpose of the consultancy is to provide finance logistical and administrative support, to ensure smooth implementation of the ARP projects between 1 September 2021 and 31 December 2021 at an effort level of 3 days a week.
The Finance and Administrative Consultant holds the following responsibilities:
Support proper coordination between technical-legal, administrative and financial aspects of projects in coordination with the national and regional team, ICJ-EI Finance and the Finance & Administration Department in Geneva;
Travel, accommodation, visa and per diem arrangements for activities and events linked to the program;
Assist with coordinating the recruitment of staff, consultants and interns, including circulating vacancy announcements, preliminary sorting of resumes and arranging interviews;
Maintain leave records and prepare monthly leave reports;
Update and maintain contact and other databases;
Keep financial and project records in compliance with ICJ and donor procedures;
Perform filing and general administrative tasks.
Office operations such as maintenance, mailing, shopping, supplies, equipment and errands;
Organize the use of post and courier services;
Handle and maintain office stocks and assets through regular inventory;
Coordinate graphic design, printing and distribution of all publications and outputs;
Assist with IT related issues, which includes liaising with IT support;
Manage relationships with service providers; and
Ensure the proper up-keep, maintenance and professional appearance of the office premises.
Support in Accounting
Assist in preparing accounting documents;
Assist in recording accounting entries;
Administer all payments of the office bills by petty cash;
Assist in the preparation of budgets, internal cost analyses and financial reports;
Assist in the project and organizational audits;
Assist in preparing PAFs by providing quotations from several service providers;
Register and dispatch approved PAFs;
The successful candidate will have:
Education & Experience
A post-school qualification in finance, administration or a related field or commensurate relevant practical experience;
Advanced knowledge of Microsoft Office, spread sheet and word-processing programmes;
Knowledge of Accounting software an asset.
At least three years’ experience in finance and administration or a related area of work;
Experience with an NGO an advantage;
Experience in working on EUROPAID funded projects desirable.
Fluency in English (written and spoken) required;
Strong organizational, planning and time-management skills;
Teamwork and interpersonal and communication skills;
Attention to detail and accuracy;
Capacity to work under pressure and to adapt to changing priorities and needs;
Willingness to travel periodically;
Commitment to human rights and the rule of law.
*NB: Must be in possession of the necessary documentation to work legally in South Africa.*
How to apply
APPLICATIONS close on 24 August 2021 and should be addressed with your resume, a cover letter and the names and contact details of at least two referees to:
Ref: Finance and Admin Consultant Johannesburg