Finance & Administrative Consultant

at International Commission of Jurists
Location Johannesburg, Johannesburg, South Africa
Date Posted
Category Finance
Job Type FULL_TIME
Work Hours Day
Salary Units MONTH
Currency ZAR

Description

The International Commission of Jurists (ICJ) is a worldwide network of judges and lawyers united in affirming international law and rule of law principles that advance human rights.

 

The ICJ is offering a consultancy. The purpose of the consultancy is to provide finance logistical and administrative support, to ensure smooth implementation of the ARP projects between 1 September 2021 and 31 December 2021 at an effort level of 3 days a week.

 

RESPONSIBILITIES

 

The Finance and Administrative Consultant holds the following responsibilities:

 

General logistics

 

Support proper coordination between technical-legal, administrative and financial aspects of projects in coordination with the national and regional team, ICJ-EI Finance and the Finance & Administration Department in Geneva;

Travel, accommodation, visa and per diem arrangements for activities and events linked to the program;

Assist with coordinating the recruitment of staff, consultants and interns, including circulating vacancy announcements, preliminary sorting of resumes and arranging interviews;

Maintain leave records and prepare monthly leave reports;

Update and maintain contact and other databases;

Keep financial and project records in compliance with ICJ and donor procedures;

Perform filing and general administrative tasks.

Office administration

 

Office operations such as maintenance, mailing, shopping, supplies, equipment and errands;

Organize the use of post and courier services;

Handle and maintain office stocks and assets through regular inventory;

Coordinate graphic design, printing and distribution of all publications and outputs;

Assist with IT related issues, which includes liaising with IT support;

Manage relationships with service providers; and

Ensure the proper up-keep, maintenance and professional appearance of the office premises.

Support in Accounting

 

Assist in preparing accounting documents;

Assist in recording accounting entries;

Administer all payments of the office bills by petty cash;

Assist in the preparation of budgets, internal cost analyses and financial reports;

Assist in the project and organizational audits;

Assist in preparing PAFs by providing quotations from several service providers;

Register and dispatch approved PAFs;

QUALIFICATIONS

 

The successful candidate will have:

 

Education & Experience

 

A post-school qualification in finance, administration or a related field or commensurate relevant practical experience;

Advanced knowledge of Microsoft Office, spread sheet and word-processing programmes;

Knowledge of Accounting software an asset.

At least three years’ experience in finance and administration or a related area of work;

Experience with an NGO an advantage;

Experience in working on EUROPAID funded projects desirable.

Essential Skills

 

Fluency in English (written and spoken) required;

Strong organizational, planning and time-management skills;

Teamwork and interpersonal and communication skills;

Attention to detail and accuracy;

Capacity to work under pressure and to adapt to changing priorities and needs;

Willingness to travel periodically;

Commitment to human rights and the rule of law.

*NB: Must be in possession of the necessary documentation to work legally in South Africa.*

 

How to apply

APPLICATIONS close on 24 August 2021 and should be addressed with your resume, a cover letter and the names and contact details of at least two referees to:

 

Ref: Finance and Admin Consultant Johannesburg